Social Science Technology ServiceWestern Social Science

Scanning Images & Text

  1. Introduction
  2. Media Considerations
  3. Image Editing Software
  4. Images for the Computer Monitor
  5. Images for Print
  6. Text for Optical Character Recognition (OCR)

1. Introduction

There is a wide variety of source material that you may wish to scan and save in a digital format file. A transcript may be scanned and then attached to a job application. Scanned photographs may be e-mailed, included in a web page, or added to a photo album. A diagram from a professional journal may be scanned and then inserted into an essay. This Help Document describes how to use photo editing software.

If, however, you wish to scan textual material and store the results in a word processor format you should use Optical Character Recognition (OCR) software.  You may purchase this software separately or it may have come bundled with your scanner.  OCR software often comes bundled with your scanner software, which is the case for the scanners in the SSTS computer rooms. However, Microsoft OneNote, which is part of the Microsoft Office Suite, can also be used as well as Adobe Acrobat Professional when a scanner does not have OCR software.


2. Media Considerations

Consideration should be given to the media your image will be presented in:

Note: Printed material can also be transmitted electronically in PDF format. In this situation file size can become an issue.


3. Image Editing Software

Installation

Adobe Photoshop has been installed on two scanning stations in Social Science Network and Data Services rooms 1020 and 1038.  Paint, which comes bundled with Windows, can also be used. If you wish to use another computer on the SSC Network that has a scanner, you may install and license Adobe Photoshop from the SSC Network menu as follows:

Start > All Programs > SSC Network > Add-Remove Programs > Install a program from the Network > Adobe Photoshop CS6

Whether your scanned image is destined for the computer monitor or for print the first steps are the same.

The next step is to choose the media your image will be presented in. Choose from #4 or #5 below.


4. Images for the Computer Monitor

Material such as photographs to be e-mailed or included in a web page will be viewed on a computer monitor.


5. Images for Print

Material such as transcripts to be attached to a job application, photographs to be added to a photo album, or diagrams to be inserted into an essay will be printed.


6. Images for Optical Character Recognition (OCR)

If you would like to convert a scanned image to text, follow the instructions in your OCR software.  Some OCR software scans and converts all in one step.  Other OCR software requires that you first scan your image and save it in a specific format.  

In OneNote...

In Acrobat Professional...

Tip: Scanning to OCR can produce text that is full of errors. We recommend that you spell check and grammar check your document and then proof read it manually to ensure the accuracy of the OCR Text Recognition process.